The set up fee includes agreeing the market rent and sourcing a Tenant in accordance with the Landlord's requirements. This involves marketing the property; erecting a To Let board; conducting accompanied viewings; referencing of suitable applicants; drawing up of Tenancy Agreement and associated legal documents; collection of first month's rent and appropriate security deposit and payment and registration of the security deposit to the Tenancy Deposit Scheme (NI).

The monthly management fee includes collection and remittance of the monthly rent received, deducting any commissions / maintenance costs, and supply monthly statements. When necessary it includes the pursuance of non-payment of rent and providing advice on appropriate action to recoup arrears. It includes the reporting and management of any maintenance issues that arise and the ongoing legal and compliance duties to ensure that the Landlord is compliant with all legal and statutory regulations.

It is very important to conduct periodic inspections throughout each tenancy, to ensure the condition of your property is in a reasonable state, that your tenants are complying with the tenancy agreement and that there are no unauthorised occupants. We complete our inspections every four months.

It is vital to have a thorough photographic inventory prepared prior to the tenant moving into the property. Firstly, it provides a schedule of condition of the property and any items included within the tenancy. Secondly, it forms part of the legally binding contract between the Landlord and the Tenant. The cost of the inventory varies dependent on the number of rooms and outbuildings the property has.

This cost covers the contract negotiation, creating a new tenancy and obtaining a new signed tenancy agreement after the initial fixed term of the tenancy expires.

This fee covers agreeing with the tenant(s) a check-out date and arranging an appointment to carry out a final inspection of the property and comparing this report to ingoing Property Inventory. It also includes negotiating with the landlord and tenant(s) any agreed dilapidations and deductions from the security deposit prior to returning it to both parties. We will also arrange for the return of the deposit, and if remedial repairs are agreed, we will obtain quotes, instruct contractors, organise repairs / or replacement of items.

If, after negotiating with the landlord and tenant to obtain agreement for deductions from the security deposit, and one party disputes the deductions, this fee covers the process of submitting all relevant documented evidence to the TDS NI Deposit Dispute Resolution Service and implementing any action prior to returning the deposit as instructed by TDS NI.